TimeHero
What it is
Overview
A task management system that automatically schedules work around existing calendar events and reshuffles plans when priorities shift. Reads your calendar, maps out available time slots, then places tasks into those windows based on deadlines and estimated duration. The audience skews toward project managers, executives, and consultants who juggle multiple client projects with shifting timelines.
At a glance
Usability & Quality overview
Best for
- Teams managing projects
- Users needing AI scheduling around calendar events
Watch out for
- Slower setup for reusable sequences
- Clunky mobile app compared to desktop
Real product, not a wrapperIndependent product
TimeHero goes beyond basic task management by automatically scheduling work around calendar events and reorganizing plans when priorities change. This workflow automation and calendar integration provides meaningful value over generic AI assistants.
Strong evidenceQuality score
TimeHero is a GOOD AI task management tool with strong AI scheduling and automatic rescheduling features, but minor friction in setup speed and mobile app clunkiness.
Plans
Pricing
How free is free?
Trial only
7-day free trial, then $4.60+/mo required
What you get for free
- 7-day free trial with full access
- No credit card required to start trial
Behind the paywall
- Continued access after 7 daysBasic ($4.60/mo)
- Task planning around calendarsBasic ($4.60/mo)
- Project management and recurring tasksProfessional ($10/mo)
- Workflow automation and reportingPremium ($22/mo)
Community feedback
Aggregated reviews
Ratings and quoted comments below are aggregated from third-party sources and reflect those users' views, not SearchTools.ai's.
Capabilities
Key features
Task Management
Organizes, prioritizes, and tracks your to-dos and tasks to completion
Project Management
Plans, tracks, and coordinates project tasks, timelines, and team progress
Scheduling
Coordinates meetings and appointments by finding times and managing your calendar
Productivity Tools
Automates routine tasks and streamlines daily workflows to help you get more done
The honest take
What users love & flag
Distinct themes surfaced across 55 reviews from 3 sources — each grounded in real review text, ranked by how often it comes up.
Questions
Frequently asked
What is TimeHero?
TimeHero is an AI-powered project management tool that automatically schedules tasks based on your actual calendar availability rather than just tracking due dates. It uses "Adaptive Task Planning" to create realistic work schedules and instantly adjusts them when meetings are added, priorities change, or deadlines shift.
How is TimeHero different from other task management tools?
Unlike traditional task apps that only track due dates, TimeHero focuses on "do dates" by automatically scheduling when you'll actually work on tasks based on your calendar availability. It eliminates the disconnect between knowing when something is due and having a realistic plan to complete it, especially when your calendar is packed with meetings.
What happens when my schedule changes in TimeHero?
TimeHero automatically recalculates and adjusts everyone's schedule in real-time when changes occur. Whether you add meetings, change deadlines, complete tasks early, or shift priorities, the system instantly updates the optimal schedule for all remaining tasks without manual intervention.
Is TimeHero free?
TimeHero offers a 7-day free trial that doesn't require a credit card. After the trial, paid plans start at $4.60 per user per month for the Basic plan, with Professional at $10/month and Premium at $22/month per user.
What calendar systems does TimeHero integrate with?
TimeHero integrates with Google Calendar and Office 365 calendars to analyze your availability and schedule tasks around existing meetings and commitments. It also connects with over 1000 applications through Zapier integration.
What platforms is TimeHero available on?
TimeHero is available as a web application, as well as mobile apps for both Android and iOS devices. This allows you to access your automatically scheduled tasks and track time from anywhere.
Does TimeHero include time tracking features?
Yes, TimeHero includes built-in time tracking that can be started from anywhere within the platform. The Premium plan also offers automated timesheets, reports, and forecasting capabilities for comprehensive project tracking.
Can TimeHero detect scheduling problems before they happen?
Yes, TimeHero includes automatic risk detection that flags tasks when they're scheduled too close to their deadlines. This early warning system helps teams identify potential bottlenecks and adjust priorities before problems occur.
What's included in TimeHero's Premium plan?
The Premium plan ($22/user/month) includes everything from lower tiers plus workflow template builders, automated timesheets, reports, forecasting, Gantt charts, and workload management. It's designed for teams that need comprehensive project workflow automation and detailed reporting.
More Like This
